FULL RENOVATIONS & FURNISHINGS

PHASE 01

DESIGN CONCEPT DEVELOPMENT

Step 1 - Consultation with Renata Gross

 

• We meet with you in the location to be designed, for a collaborative client and designer interview. This meeting takes about 1-2 hours (depending on the scope of the project).

 

• We discuss details such as your goals for the space, your design aesthetic, how you will be using the space, what inspires you, your time-frame for completion, and your budget.

 

• We provide an overall design recommendation, with a direction for your project.

 

 

• We discuss which types of our 4 services would be a better fit for what you want to accomplish, if you still not sure.

 

• In this meeting we are mutually discovering if your project is the right fit for each other.

 

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Step 2 - Fee Proposal, Outlining Project Scope and Estimated Design Fees

 

• We outline the scope of work for the entire project, our design intent and goals.

 

• We estimated the design fee structure, with your initial design fee required to get started, the estimated timeline, and the terms and conditions.

 

• The Proposal is approved and the concept design fee is received with proposal signed.  Depending on the complexity of the scope of the project we can divide the concept design fee in 2 payments.  One now and the other after Step 5.

 

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Step 3 – Survey: Site measurement, Photos & Style Definition

 

• We set a date to measure and take photos of the space (s) to be designed.

 

• We discuss the project ideas and style thorough collected inspiration images and a design questionnaire that we ask you to fill out.

 

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Step 4 – Concept Development, Sourcing, Researching – Part A

 

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• For a period of time we need a time to brainstorm and start creating a layout, collecting the first options, as furnishings, materials, fixtures for the project.

 

• This is still a good time for the client also to explore the directions that he/she wants to go and share with us.

 

• We schedule an in-person meeting to present the first layout idea, with a few furnishings & materials options. 

 

• In this meeting we should select and make a few decisions. 

 

 

Step 5 – Concept Development and Quotes & Estimates – Part B

 

 

• We take the initial concept to further development, defining more specifically all the elements that would go in the concept, creating sketches, elevations, and color schemes.

 

• We source in depth all materials, fixtures and furnishings.

 

• An initial budget is developed during this phase for the furnishings and materials.  

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Step 6 – First Presentation, Budget, Revision (If Any)

 

• We meet with you again to go over the details of your custom design plan.

 

• This includes all drawings, color scheme, mood board, fabric samples, furniture selections and budget breakdown. 

 

• The balance of our design fee is done at this time.

 

• This is the moment where the work with a flat fee is completed.

 

 

 

PHASE 02 

CONSTRUCTION DOCUMENTS

 

 

Step 7 – Final Presentation of Design Concept  

 

 

• The final presentation includes working drawings, color scheme, all furnishings, fabric memos and detailed budget breakdown - item by item.  And a 3D drawing of each room if client agrees to pay extra for this service.

 

• All the elements involved in the concept will all be laid out for you so that you will be able to visualize what the finished space will look like.

 

• Any adjustments to the budget due to revisions are agreed upon at this meeting.

 

• We leave with you a set of drawings, the budget list, images of the furnishings and samples of the materials.

 

 

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Step 8 - Contractors Quotes + Estimates

 

• Once the concept is approved, we invite all the subcontractors or/and contractors that will be involved in the process for a site visit to discuss the project scope and to take measurements and photos.

 

• They will each provide a written estimate outlining their scope of work and the cost for labor and/or materials.

 

 

PHASE 03 

PURCHASING MANAGEMENT

 

 

Step 9 - Procurement and Project Management

 

• In this step, we create all purchase orders, track orders, assess lead times, note any back-orders or discontinued items that may delay the project, and make decisions whether or not to re-select.

 

• During this time, we make sure that our projected timeline is adhered to by all vendors.

 

• While demo and construction is happening (when applied) we start ordering and receiving all the items agreed upon, including furnishings, materials, etc. 

 

• Claims and reorders are made for any items that arrive damaged.

 

• Full installation assistance is provided with custom items, like window treatments. ​

 

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​PHASE 04

CONSTRUCTION MANAGEMENT

 

Step 10 - Initiation of Construction & Renovation

 

• This step we begin the development and construction of your project. Here is where every detail is managed to ensure a successful completion. We collaborate with builders, vendors and fabricators and make site visits as necessary.

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Step 11 - Budget Review (On Larger Projects)

 

• We sometimes call a second budget meeting on larger projects. This is especially true if change orders were created at the request of the client. This is where we ensure that we are on track with budget. This step is usually not required for smaller projects

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​ Step 12 - Final Walk Through

 

 

• Although we strive for perfection, mistakes can happen. The final walk through is where the client gets a chance to point out any deficiencies observed - Items like a small splash of paint on the floor, missing dresser knob, a small rip on a pillow etc.

 

 

 Step 13 - Resolving Deficiencies

 

 

• We coordinate with the trade person, subcontractor, or vendor involved to cure any deficiencies within 14 business days. Thankfully, this step is not needed in most cases, but we make sure that you will be happy with your finished space.

 

 

Step 14 - Client Closure Meeting

 

• We meet to close out the file for the project and make sure that you are fully satisfied with your new space.

 

• We send the final invoice of any pending hours.

 

• We will also graciously ask for any feedback, reviews and referrals, and discuss any additional projects you would like to move forward with.

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Step 15 - Professional Photography

 

 

• We will schedule a professional photographer to shoot pictures of the project, which we will also share with you. If we intend to have these pictures published in a local or national publication, we will discuss that with you and determine if you want your name disclosed or not.